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The business letter is the basic means of communication between two companies. It is estimated that close to 100 million Business Letters are written each workday. It is a document typically sent externally to those outside a company but is also sent internally to those within a company.

Most business letters have a formal tone. You should write a business letter whenever you need a permanent record that you sent the information enclosed. Because you generally send business letters to other professionals, always include a formal salutation and closing.

Even though no one formula exists for a perfect business letter, some basic guidelines will help you, regardless of the form, purpose, and audience of the document.

Many executives still prefer a written document over other forms of communication, because the document can serve as a contract, the facts will be on record in writing, and executives do not have to rely on memory.

This is why it is important to write a good Business Letter.

Every business letter is in some degree a sales letter, because you are always requesting a response or course of action. Therefore, the following principles of persuasion will help you compose and efficient and effective

business Letter:

- plan according to the reader's reaction;

- write with the "you" attitude the state of mind where you always emphasize the benefits to the reader and subordinate your interests. This can be accomplished by using empathy and the words "you" and "your" often;

- adjust the language to the reader and use terms and concepts that the reader is familiar with write positively and with confidence.

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What is a business letter?

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